How to mass export DMS files to disk

  • 7024608
  • 06-May-2020
  • 06-May-2020

Environment

GroupWise 2014
GroupWise 2012

Situation

Unfortunately, there is not a mass export of all Document Management System (DMS) documents for all users that have put files into the DMS Library. 

Even the "Librarian" can not do a mass export on behalf of all users since the Librarian is unable to save the DMS files to disk.

The only option is to export the DMS files on a mailbox by mailbox basis by running the GroupWise client logged in as the Author of the documents.

Resolution

Start up and log into the GroupWise Windows Client
Perform a Ctrl-F or Find
Click on "> Look for" to expand it
Click on [More options...]
Under the "Look in:" section, Uncheck "John Smith Home" top entry
Ensure that "All Libraries" is checked
Enter in "John Smith" for "From/Author" field
Click on [OK]
<DMS files are now listed>
Highlight all the documents in the right list box
Right Click the highlighted files and select "Save Files"
<all files are saved here>

Repeat this operation for each user that has documents stored in the library.

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