Environment
Retain 2.x and later
Situation
How does Advanced Criteria work in Retain?
Resolution
You can use Advanced Criteria to filter for certain variables and is best used for special occasions when you only what a select portion of an email archive saved for some purpose.
In RetainServer/Data Collection/Profiles/Advanced you can add Advanced Criteria.
Variables include:
Subject
Sender
Recipient
Message size (bytes)
Attachment name (* is ok)
Category
You can have more then one at a time and they will act in an OR operation.
For example, if you set a criteria to Recipient is JohnS@gwava.com then you are archiving everything sent to JohnS@gwava.com
If you also add Sender is JohnS@gwava.com then you are also archiving everything that JohnS@gwava.com has sent.
This is very useful when having to save an archive related to a particular user.
You can also use it in the reverse manner.
For example, if you set a criteria to Recipient is not JohnS@gwava.com then you are archiving everything not sent to JohnS@gwava.com
If you also add Sender is not JohnS@gwava.com then you are also archiving everything but anything that JohnS@gwava.com has sent.
With these two criteria combined, nothing to or from JohnS@gwava.com will be archived. This is a more thorough exclusion then not archiving the mailbox, there would be nothing in the archive anywhere of this user.