Environment
Novell Designer 1.2 for Novell Identity Manager
Situation
How to allow for multiple email recipients in finish workflow activity
Resolution
For Designer(1.2 or M3) the way to send email to multiple recipients is to change the RequestDefs XML code of the workflow.
As an example, if you add a CC to the notify template only the initiator receives the "Provisioning Approval Completed Notification” email, when the to is left default. If you change the TO from "_default_” to If you change the TO from "_default_” to <map source="IDVault.get(initiator, 'user', 'Email')" target="TO"/>
you should see the email sent to a CC.
To send an email to more then one "TO" you have to add another
target=”TO” line. Below are two examples of how this can be
done:
example 1:
<finish-activity activity-id="finish">
<display-name xml:lang="en">Finish</display-name>
<notify template="cn=Provisioning Approval Completed Notification,cn=Default Notification Collection,cn=Security">
<map source="'false'" target="AUTHENTICATE"/>
<map source="IDVault.get(initiator, 'user','Email')" target="TO"/>
<map source="IDVault.get(recipient, 'user','Email')" target="CC"/>
<map source="process.getName()" target="requestTitle"/>
<map source="process.getRequestId()" target="requestId"/>
<map source="process.getTimestamp().toString()" target="requestSubmissionTime"/>
<map source="process.getApprovalStatus()" target="requestStatus"/>
<map source="IDVault.get(initiator, 'user','preferredName') + '' + IDVault.get(initiator, 'user','LastName')" target="initiatorFullName"/>
<map source="IDVault.get(recipient, 'user','preferredName') + '' + IDVault.get(recipient, 'user','LastName')" target="recipientFullName"/>
</notify>
</finish-activity>
example 2:
<finish-activity activity-id="finish">
<display-name xml:lang="en">Finish</display-name>
<notify template="cn=Provisioning Approval
Completed Notification,cn=Default Notification
Collection,cn=Security">
<map source="'false'" target="AUTHENTICATE"/>
<map source="IDVault.get(initiator, 'user','Email')" target="TO"/>
<map source="IDVault.get(recipient, 'user','Email')" target="TO"/>
<map source="process.getName()" target="requestTitle"/>
<map source="process.getRequestId()" target="requestId"/>
<map source="process.getTimestamp().toString()" target="requestSubmissionTime"/>
<map source="process.getApprovalStatus()" target="requestStatus"/>
<map source="IDVault.get(initiator, 'user','preferredName') + '' + IDVault.get(initiator, 'user','LastName')" target="initiatorFullName"/>
<map source="IDVault.get(recipient, 'user','preferredName') + '' + IDVault.get(recipient, 'user','LastName')" target="recipientFullName"/>
</notify>
</finish-activity>
As an example, if you add a CC to the notify template only the initiator receives the "Provisioning Approval Completed Notification” email, when the to is left default. If you change the TO from "_default_” to If you change the TO from "_default_” to <map source="IDVault.get(initiator, 'user', 'Email')" target="TO"/>
you should see the email sent to a CC.
To send an email to more then one "TO" you have to add another
target=”TO” line. Below are two examples of how this can be
done:
example 1:
<finish-activity activity-id="finish">
<display-name xml:lang="en">Finish</display-name>
<notify template="cn=Provisioning Approval Completed Notification,cn=Default Notification Collection,cn=Security">
<map source="'false'" target="AUTHENTICATE"/>
<map source="IDVault.get(initiator, 'user','Email')" target="TO"/>
<map source="IDVault.get(recipient, 'user','Email')" target="CC"/>
<map source="process.getName()" target="requestTitle"/>
<map source="process.getRequestId()" target="requestId"/>
<map source="process.getTimestamp().toString()" target="requestSubmissionTime"/>
<map source="process.getApprovalStatus()" target="requestStatus"/>
<map source="IDVault.get(initiator, 'user','preferredName') + '' + IDVault.get(initiator, 'user','LastName')" target="initiatorFullName"/>
<map source="IDVault.get(recipient, 'user','preferredName') + '' + IDVault.get(recipient, 'user','LastName')" target="recipientFullName"/>
</notify>
</finish-activity>
example 2:
<finish-activity activity-id="finish">
<display-name xml:lang="en">Finish</display-name>
<notify template="cn=Provisioning Approval
Completed Notification,cn=Default Notification
Collection,cn=Security">
<map source="'false'" target="AUTHENTICATE"/>
<map source="IDVault.get(initiator, 'user','Email')" target="TO"/>
<map source="IDVault.get(recipient, 'user','Email')" target="TO"/>
<map source="process.getName()" target="requestTitle"/>
<map source="process.getRequestId()" target="requestId"/>
<map source="process.getTimestamp().toString()" target="requestSubmissionTime"/>
<map source="process.getApprovalStatus()" target="requestStatus"/>
<map source="IDVault.get(initiator, 'user','preferredName') + '' + IDVault.get(initiator, 'user','LastName')" target="initiatorFullName"/>
<map source="IDVault.get(recipient, 'user','preferredName') + '' + IDVault.get(recipient, 'user','LastName')" target="recipientFullName"/>
</notify>
</finish-activity>
